2022 Guide to print envelopes using Google Docs & Mail Merge

2022 Guide to print envelopes using Google Docs: Although the world is becoming more digital every year, physical mail remains an important way to communicate with others – especially for businesses. The Google Apps suite has a great selection of tools and add-ons to help you streamline the process of creating envelopes. All you need is access to a printer, a Windows or Apple PC, and a browser like Google Chrome or iOS and Android apps.

Here’s how you can print envelopes using Google Docs.

How to Print Envelopes Using Google Docs

There are several envelope add-ons for Google Docs to help you create and print envelopes. For this tutorial, we will use the Mail Merge add-on.

Note: Mail Merge allows you to perform 20 merges of up to 30 rows in their free trial.

Step 1: Open your document

Open a Google Docs document by going to the Google Docs web app (or smartphone app) and clicking The new Google Doc.

Step 2: Open Mail Merge and select the envelope size

If you don’t have the Mail Merge add-on yet, you can install it with the following steps. If it is already installed, skip to step 5.

  1. Click Extensions On the toolbar, then select Add-ons > Get add-ons.
Extensions On the toolbar, then select Add-ons > Get add-ons.
  1. In the Google Docs Add-ons menu, it says “Search Apps”. Mail merge. choose Mail merge from the list.
Mail merge
  1. Click Mail merge App and select Install it.
Mail merge. choose Mail merge from the list
  1. choose continue Then confirm your account and give required permissions for mail merge.
give required permissions for mail merge.
  1. Click after installing Extensions > Mail merge > Envelopes. Alternatively, select Mail merge Select and from the sidebar Envelopes.
installing Extensions > Mail merge > Envelopes.
  1. Wait for the pop-up to load and then select your envelope size. Set a custom page size or from the drop-down menu. Click Save to finalize.
envelope size.

Note: If you cannot create an envelope template this way, select file > Page setup. Here, you can set the orientation and paper size Before moving on to the next step.

set the orientation and paper size

Step 3: Customize your envelope

The next step is to edit your document to add the required fields, including the recipient’s address and your return address. To do so, use Google Docs editing tools Just like you would in a regular document. For example:

Google Docs editing tools

Note: Add custom fonts, colors and branding to personalize your envelope.

Step 4: Add merge fields

If you’re printing a series of envelopes from a mailing list, you can merge fields to speed up the process by creating a Google Docs envelope template (rather than adding individual details to each envelope). To do so:

  1. Click Extensions > Mail merge > Get started.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. choose Open the spreadsheet.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. Select your Google Sheet. If it doesn’t appear in the drop-down menu, select it Google Drive And use the search box to locate the document. If you used Microsoft Excel to create a spreadsheet, you can easily convert it to a Google Sheet.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. Place your cursor where you want to insert the merge field. in Merge field In the drop-down, select the field you want to add (eg, recipient name). Click add.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. When you’re done, select letters in Merge to drop down box. Then click merger.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. Mail Merge displays how many envelopes you want to create. Click Yes If this is correct.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. Your envelopes will be generated according to the values ​​in your spreadsheet.

Step 5: Open a new document and print it

Once the process is complete, open the envelope document. This will show all your newly created envelopes in a list. Double check that everything is formatted correctly.

2022 Guide to print envelopes using Google Docs & Mail Merge

If so, it’s time to print:

  1. choose file > printing.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. choose More settings And confirm Paper size and other settings are correct.
2022 Guide to print envelopes using Google Docs & Mail Merge
  1. choose printing.
2022 Guide to print envelopes using Google Docs & Mail Merge

Sending mail has never been easier.

With this tutorial, you can easily print envelopes using Google Docs and as many envelopes as you want. We used Mail Merge, one of the most popular and popular Google Docs add-ons. However, there are plenty of free options if you use a free trial and the price is too steep.

Thanks For Reading This Post on 2022 Guide to print envelopes using Google Docs & Mail Merge

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